Keep the food finger‑friendly . No plates that require a sit‑down dinner—this keeps movement fluid and conversation easy.
| | Tasks | |------------------|-----------| | 4–3 | Confirm venue, set budget, design invitations, start playlist curation. | | 2 | Send invitations (with RSVP deadline 1 week before). Book any rentals (furniture, lighting). | | 1 | Finalize menu, order catering/ingredients, purchase décor items, arrange transportation for rentals. | | 3–4 days | Confirm RSVPs, finalize seating/zone layout, print menu cards, prepare cocktail/mocktail base syrups. | | Day Before | Set up lighting, arrange furniture, test sound system, prep food that can be made ahead (marinades, desserts). | | Day Of | Finish food prep, set up bar, place signage for hidden entrance, brief any helpers, welcome guests! | gwen summers secret party better
: Restrict the headcount to ensure the venue feels exclusive but comfortably full. Keep the food finger‑friendly